Regions/Asia/Jamboree/During Regional Jamboree

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2010 iGEM Asia regional meeting

During the Regional Jamboree

Welcoming Message

Welcome to the iGEM 2011 Regional Jamboree - Asia! The jamboree days will be full of exciting presentations, stimulating conversations, well-deserved awards, and most of all, a lot of fun. The following information will guide you through the whole Regional Jamboree event from what to expect at Friday night practice all the way up to the closing ceremony on Sunday. Please read through this whole guide! It contains useful instructions and information that will ensure your Jamboree experience will go as smoothly as possible. And as a special note to team leaders, you will have some extra responsibilities so please make sure you are aware of what you are expected to do.

Note: For all locations on the HKUST campus – Lecture Theater A-E, and other event locations, consult the map in your registration packet.

Questions and Information

If you have a question or need help at any point during the Regional Jamboree, you can visit the information center at Room 1505, Academic Building, or look for one of the iGEM staff members on site.

2011 Regional Jamboree - Asia Schedule

We've prepared our general schedule and a more detailed one will be posted closer to the Regional Jamboree.

Check-In and Registration

Teams can check-in on Friday afternoon (October 14th) for the Jamboree beginning at 9am on Saturday (October 15th). Registration counter will be located at Academic Concourse.
At Registration you will pick up your team box containing team member badges, participation certificates, registration packets, lunch tickets, and other important and useful information. Each teamleader will be responsible for picking up the team box. This means that each member of the team DOES NOT have to stand in line at Registration.

Important: in order to pick up your team box, you will be required to turn in all general release forms for each person that is on your team roster. The release forms are absolutely necessary. Registration personnel will check off each release form for each team member. Badge(s) pertaining to each person missing a release form will be held at Registration until the form has been turned in. Badges will be necessary for entrance into presentation rooms, events, and for access to food.

You should always have your Badge!

You will receive your name badge as part of your team box , as long as you have submitted your general release form. Please wear your badge at all times during the Regional Jamboree and make sure it is clearly visible. Badges will be necessary for entrance into presentation rooms, for access to food, and for the iGEM social event . If you do not have a badge, you must register in order to obtain one.

Bring your General Release Forms!

The iGEM 2011 Regional Jamboree - Asia will be a multimedia event: in addition to the team presentation videos that will be uploaded online, we will also be uploading photos and videos from the entire event so others can get an idea of what iGEM and the Regional Jamboree is like. In order to comply with the law, all participants attending the Regional Jamboree must print, fill out, and bring a general release form with them to the Regional Jamboree.
Note: Team leaders, you must have a filled-out general release form for each member of your team that is on the official roster before you can pick up your team member badges and team box. There will also be blank copies available at registration for you to fill out if you need another copy. If you have any questions or need further clarification, feel free to ask an iGEM staff member.
Go to the Release form page

Team Leader Responsibilities

As mentioned above, team leaders have a few responsibilities. Each team leader (or a designated representative) will be responsible for gathering all team member general release forms and handing them in at registration counter in order to obtain your team box. Team leaders are responsible for making sure individual team members receive the materials in the box.

What's in Your Team Box

Your team box will contain the following:

  • Team member badges
  • Map of iGEM events
  • Team member certificates
  • Jamboree Handbook
  • Program & Schedule
  • Team-Specific Information
  • Lunch Tickets
  • iGEM 2011 Social Event Info
  • Internet Connection Instructions
  • Sponsor Information
  • Other Information
  • iGEM 2012 Info

Notes: Team leaders are responsible for picking up team boxes and ensuring individual team members receive the necessary materials. Badges are to be worn at all times.

Show off you Team Spirit!

At the Regional Jamboree you will be representing your team, university, and country, so it is the time to show off! Designing team t-shirts is always a good idea, and here at iGEM Regional Jamboree: Asia we encourage you to wear them. They also make for a particularly nice iGEM from Above photograph as well. Wear your school colors, your team's name, or give a nod to your team's sponsors. We also encourage you to find new ways to showcase your team spirit.

Friday Night Practice

Teams will be allowed to practice on Friday night (October 14th) at HKUST, beginning at 6:00pm. You can practice your presentation, and get to know fellow iGEM members. There are a limited number of rooms available, so please sign up online on the Practice sessions page to reserve your time-slot. Practice sessions will run from 6:00pm to 9:30pm, and there will also be sandwiches and drinks provided on a first come, first serve basis. We cannot match the practice room with the room that you will give your presentation in on Saturday.
Note: there will NOT be technical staff on site to help with audio/visual equipment. Please leave all presentation rooms in the condition that you found them.

Saturday Opening Ceremony

The Saturday Opening Ceremony will officially kick off the iGEM 2011 Regional Jamboree - Asia! The opening ceremony will be held at Lecture Theater A at 9:00am on October 15th, with breakfast starting at 8:00am. Be sure to attend as we will also update you with any new changes to the Regional Jamboree and the events planned for the Regional Jamboree.

iGEM Around HKUST Campus

The entire iGEM Regional Jamboree - Asia will be held at the HKUST’s Clear Water Bay main campus where most of the venues used for the activities are housed under one roof within the academic building. At the Academic Concourse, there will be poster locations and associated presentation theatres according to their assigned track. Check your team box for information off where you should set up your poster, pick up lunch, and present.

Leave a note for a team!

Trying to find someone at the Regional Jamboree? Want to leave some words of praise for your fellow iGEMers? Each theatre has a message board so that you can leave a note for a team or one of their members. There is room for you to post a note right below their name.
All teams should check the message board throughout the Jamboree. There may be a funny, interesting, or important message waiting for you!

Food

Food will be provided throughout the Regional Jamboree. There will be lunch stations at the Academic Concourse. Your team box will contain lunch tickets, which will be used to pickup your lunch. Badges must be (visibly) worn in order to have access to all food.
Teams have been randomly assigned to lunch stations in order to spread out the crowd and cut down on the time you have to wait on line. We ask that you please pick up your lunch in your assigned station, although you are free to eat it where you wish.

Show off your Posters!

Each team is required to present a poster at the Jamboree. There are two poster sessions, session ‘A’ on Saturday and session ‘B’ on Sunday, and your team has been randomly assigned a time-slot. Furthermore, poster locations have been randomly assigned according to track at the Academic Concourse outside Lecture Theater J. Please see your poster information sheet, in your team box , for your team’s specific poster session and location.
The poster must be no larger than 90cm (width) x 130cm (height). Each team may only put up ONE poster. The poster should be hung up on one of the poster stands that will be set up at your assigned location.
Tape tags will be provided at the poster stands and are to be affixed to each poster board. Please only use these tape tags. Teams can set up their posters beginning at 8am on Saturday. Poster judges will be roaming throughout on Saturday and Sunday at the designated period.
Posters must be removed immediately following the poster receptions on Sunday end at 11:30am (TBD). Any remaining posters will not be saved.

Giving your Presentations

HKUST offers a pleasant atmosphere for your presentations. There are a total of four presentation rooms located at the Academic Concourse right next to each other. Each presentation room accommodates approximately 200-400 participants and is equipped with a projection screen and overhead projector, microphones and speakers. Presentation rooms are Lecture Theatres B, C, D and E and will be separated by track (TBD). Your team’s scheduled presentation time, slot, session, and room have all been randomly assigned within your track. Please see your team box for information on when and where your team will be presenting.
In each room, the presentations will be divided into sessions with each session comprised of three to four separate presentations (TBD). Each of the presentations given during a session will be of the same ‘track’ (TBD). If you are attending the presentations, please stay for the whole session and only leave the room during the scheduled breaks.
Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minute to switch with the next presenters. Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM Regional Jamboree - Asia will not provide these.

We need your Posters and Presentations

In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team give us a copy of your presentation and a copy of your poster.
To submit your files follow the instructions below.

  • Save your presentation and poster as a pdf file.
  • Ten minutes before the start of each session, there will be an iGEM staff member at the front of each presentation room.
  • Bring your laptop with the files on it to the front and the iGEM staff member will transfer your presentation and poster to a USB key that they will have with them.

Please make sure to do this in the 10 minutes prior to the start of the session! (NOT prior to your presentation time)

Social Event: Saturday Night

On Saturday night after the presentation sessions, we will be hosting the iGEM 2011 Regional Jamboree Social Event at LG7 from 6:30pm to 9:00pm (TBD). There will be buffet, magic show and custom fun-run (TBD). After a full day of presentations, the Regional Jamboree Social Event will be a welcome change, so we highly encourage all iGEM participants to attend. Relax and have fun!
Details of social event will be announced soon.
Note: You must have your iGEM name badge in order to gain access to the social event.

Announcement of Results

The closing ceremony will be held on Sunday afternoon at Lecture Theater A and will start at 12:30pm (TBD). The judges will announce the finalists, who will then be asked to give their presentations again during the World Championship Jamboree to be held at MIT on November 5th-7th.

iGEM Regional Jamboree - Asia from Above

Before the finalists have been announced, we will be taking the iGEM 2011 Regional Jamboree - Asia from Above picture! The picture will be taken at the Sundial of Entrance Piazza . Make sure to wear your iGEM team t-shirt!

Medals

To be announced soon.

Family and Friends

Family and friends are welcome to register for all iGEM Jamboree events. If non-iGEM team members (e.g. family, friends and guests) want to attend the opening ceremony, presentation sessions, poster sessions, social event on Saturday, and the closing ceremony, they have to officially register and get a badge. Entrance to the closing ceremony is not guaranteed, and is dependent on the capacity of Lecture Theatre A.

What to do with your luggage

If you need to check out of your hotel on Sunday morning, you are advised to leave your luggage at the hotel and return to pick it up in the afternoon. There is limited space at Room 1505, Academic Concourse to store your luggage. However, we cannot guarantee that it will be locked or supervised during the closing ceremony. Luggage can only remain at Room 1505 half an hour after the closing ceremony ends, so it is absolutely critical that your luggage be picked up by that time.

Transportation: How to get around

Public transportation in Hong Kong is very efficient and getting to and from HKUST by taxi , the MTR metro, or bus is easy, as is accessible by car. The map shows you the main routes connecting Kowloon and Hong Kong Island to our campus.
The main gate of the campus features a large and easily recognizable sign with the university's name written in both English and Chinese. Past the main gate, a gently sloping driveway leads to the Entrance Piazza with a large red sundial at its center.
Shuttle bus arrangement (from hotels with iGEM room blocks to HKUST) will be announced soon.

Internet, Phone and Computer Access

Internet access is available throughout the HKUST campus. Participants may check their e-mail accounts using Telnet at many Computer Express Stations located throughout the campus. Wireless internet service is also available. Participants who wish to use this service should have a laptop with a wireless card that is 802.11b or 802.11g compatible. A login password is required. Please check with the Registration Counter onsite for login information.
Local calls from public coin phones cost HK$1 per five minutes and stored-value phone cards (available at most of the convenient stores) allow you to make IDD calls on public phones. For mobile phone users, the GSM, PCS, CDMA and TDMA networks are available here, you may buy a SIM card at convenient stores or phone shops in Hong Kong.

iGEM 2012

To be announced soon

Contact Information

If you need to get in touch with anyone at iGEM Regional Jamboree - Asia for an urgent matter, you may contact the following people:

  • Prof King L. Chow
  • Miss Kit Ng

Emergency Information

If there is an emergency (medical emergency, fire, police, etc.) please contact HKUST campus emergencies numbers:

  • From a campus phone: ext. 8999
  • From a cell phone, pay phone, or off-campus: 999

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