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Regions/Regional Jamboree Proposal
From 2011.igem.org
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| - | iGEM Headquarters is accepting proposals for iGEM 2011 | + | iGEM Headquarters is accepting proposals from organizations who wish to host a Regional Jamboree for iGEM 2011. |
| - | The | + | If you would like to host a Regional Jamboree, please read and follow the directions below. Please note that Regional Jamborees are major events and require significant advanced planning the teams have spent months doing the projects they will present at the jamboree and deserve an exceptional experience. Furthermore, each regional jamboree represents a major segment of the world's population. Be prepared to host an exciting and fun event. For 2011, we expect that these jamborees will be attended by 500 to 750 people from 50 to 75 teams. The host organization must be able to accommodate everyone for the awards ceremony and must be able to provide enough classrooms for all the teams to present and large enough classrooms to hold the audience. |
| - | ==Dates and deadlines | + | |
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| + | ==Dates and deadlines== | ||
* Expression of interest: '''As soon as possible''' | * Expression of interest: '''As soon as possible''' | ||
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* IGEM Headquarters will provide the Regional Jamboree Host Organization with Regional Jamboree Registration fees (less processing costs) as described in the FInances section. IGEM Headquarters and MIT will not be responsible for any costs beyond the received Jamboree attendance fees. | * IGEM Headquarters will provide the Regional Jamboree Host Organization with Regional Jamboree Registration fees (less processing costs) as described in the FInances section. IGEM Headquarters and MIT will not be responsible for any costs beyond the received Jamboree attendance fees. | ||
| + | ==Capacities== | ||
| + | |||
| + | It is impossible to know how many teams will be able to participate in iGEM 2011. However, event planning requires that information. We would like to be sure that the Regional Jamborees are able to hold all of the teams that can gather the resources (and enthusiasm) needed to participate in iGEM. At the same time, the world wide financial troubles may cut into team participation in 2011. The tables below provide the numbers for each region in 2010 and projected participation in 2011 should participation grow by 25% or by 50%. In the end, each venue will have a limited capacity and we respect the possible need to limit the number of teams accordingly. | ||
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| + | <html> | ||
| + | <table style='align:center;width:50%> | ||
| + | <tr><th><th>Americas<th>Asia<th>Europe<th>Total</tr> | ||
| + | <tr><td>2010 Teams<td>2010 Attendance<td>25% Growth | ||
| + | <tr><td>2011 Teams<td>2011 Attendance | ||
| + | <tr><td>50% Growth | ||
| + | <tr><td>2011 Teams<td>2011 Attendance | ||
| + | </table> | ||
| + | </html> | ||
Revision as of 18:38, 15 October 2010
iGEM Headquarters is accepting proposals from organizations who wish to host a Regional Jamboree for iGEM 2011.
If you would like to host a Regional Jamboree, please read and follow the directions below. Please note that Regional Jamborees are major events and require significant advanced planning the teams have spent months doing the projects they will present at the jamboree and deserve an exceptional experience. Furthermore, each regional jamboree represents a major segment of the world's population. Be prepared to host an exciting and fun event. For 2011, we expect that these jamborees will be attended by 500 to 750 people from 50 to 75 teams. The host organization must be able to accommodate everyone for the awards ceremony and must be able to provide enough classrooms for all the teams to present and large enough classrooms to hold the audience.
Contents |
Dates and deadlines
- Expression of interest: As soon as possible
- Written proposal (by email to hq AT igem.org): December 1, 2010
- Regional site visits: December 2010 and January 2011
- Regional Jamboree proposal acceptance: January 31, 2010
- iGEM 2011 Team Registration Deadline: March 31, 2011
- iGEM 2011 Workshops: May-June 2011
- iGEM 2011 Regional Jamboree attendance fees due: August 1, 2011
- First funds transfer to Regional Hosts: September 1, 2011
- iGEM 2011 Regional Jamborees: October 2011
- iGEM 2011 World Jamboree: November 5-6, 2011 or Feb 4-5, 2012 *
- Final invoice and payment for Regional Jamborees: January 31, 2012
Note: See "issues" for notes about the date of the World Jamboree
Regional Jamboree Needs
Normal registration for iGEM teams ends March 30
Required Information
Proposals are due on December 1, 2010 by email to iGEM Headquarters ( hq at igem dot org)
Proposals must include the following information:
- Region Name (Asia, Americas, Europe)
- Host organization name and address
- Host organization Principal Investigator name, address, telephone number, and email
- Affiliated organization name and affiliated individual names (if any)
- Detailed description of the facilities reserved for the Jamboree. Include a map and a description of the facilities and capacities of each space.
- Describe the plan for poster presentations
- Provide two schedules for the Jamboree: one assuming the nominal number of teams and one assuming the maximum number of teams.
- Describe the event coordinator and summarize their previous experience
- Describe the nature of lodging for Jamboree attendees
- Describe the travel
Requirements
- The selection of the winning proposals will be made by iGEM Headquarters based on the best interests of iGEM and will be considered final.
- The Regional Jamboree must be open to all registered iGEM Teams from the region on a fair and equal basis. Where assignments to rooms or locations must be made, selections must be random.
- The Regional Jamboree must be open to the press and the public on a space available basis at official registration rates (Free to the press)
- The Regional Jamborees must follow all of the regulations for holding a Jamboree.
- Judging at the Jamboree will be under the rules and regulations of iGEM Headquarters and the World Judging Committee and Regional Judging committees.
- IGEM Headquarters will provide the Regional Jamboree Host Organization with Regional Jamboree Registration fees (less processing costs) as described in the FInances section. IGEM Headquarters and MIT will not be responsible for any costs beyond the received Jamboree attendance fees.
Capacities
It is impossible to know how many teams will be able to participate in iGEM 2011. However, event planning requires that information. We would like to be sure that the Regional Jamborees are able to hold all of the teams that can gather the resources (and enthusiasm) needed to participate in iGEM. At the same time, the world wide financial troubles may cut into team participation in 2011. The tables below provide the numbers for each region in 2010 and projected participation in 2011 should participation grow by 25% or by 50%. In the end, each venue will have a limited capacity and we respect the possible need to limit the number of teams accordingly.
