Regions/Asia/Jamboree/Pre-Jamboree

Pre-regional Jamboree

• Organizing committee
• Register for the Jamboree
• 2011 Regional Jamboree - Asia Schedule
• Submit your project abstract
• Submit your team roster
• Select your track
• Request your visa letter
• Prepare mascot design for social event
• Document your project and parts
• Send in your parts
• Submit your judging form
• Finish updating your Wiki
• Make your poster
• Prepare your presentation
• Sign-up practice session
• Software Tools Track Teams
• Bring your signed general release form
• Book your hotel
• Guests, family and friends
• General Enquiry

Organizing Committee

Jamboree Registration

Registration for the iGEM 2011 Jamboree has been over. A Regional Jamboree attendance fee of $225.00 USD is required for each undergraduate or high school student and $425.00 USD for all instructors, graduate students, advisors, and other attendees. Payment of Regional Jamboree attendance fees must be received by MIT Conference Services by TBD -- August 2011. Payments after the due date will increase $50.00 and all payments must be received by TBD. Head to the attendance fee page to find out more details on how to register.

2011 Regional Jamboree - Asia Schedule

Schedule (tentative)

Project Abstract

In order to provide others with a summary of what your project is about, we will be asking each iGEM team to submit an abstract of 100-150 words along with your project title (maximum 15 words) by TBD. Your abstract will be used in the Jamboree program that will provide a guide to the different topics that iGEM teams will be presenting. Please see the project abstract page for more details.

Team Roster

In order to get a final list of team members, each team must finalize their team roster by TBD. For your roster to be finalized, each team member must have a user account and be listed on the Team Information page. Note that all members must be confirmed and NOT listed as "pending" (i.e. they should be in the Team Roster section of the Team Information page. See this example. Be sure to include all members who participated over the summer, not only those who will be attending the Jamboree, as this list will be used to create participation certificates (so check for spelling mistakes too!).
For more information on how to add members/edit your Team Information page see the iGEM team Registration Handbook.

Tracks

Track selection helps group similar projects together so that they may be judged fairly and share presentation time. It is important that you submit your track selection on time, by TBD. You can find a list of the tracks on the tracks selection page and see judging criteriafor each track. Email your top 3 track selections, in order of preference, to TBD.

Visa Letters

In previous years there were several teams that were not able to attend the Jamboree due to visa problems. If you need to apply for a visa to come to the Regional Jamboree, you can use our online form and print out an official invitation letter. We asked that all teams apply for visas by June 1 at the latest.
iGEM Asia does not have any authority over consulate offices or the visa application process. The only way to have the highest chance of obtaining a visa is to apply early. If you do not yet know who will be attending the Jamboree in October, on the side of caution and have all members apply for visas.
Detailed information about Visit Visa / Entry Permit Requirements for the Hong Kong Special Administrative Region can be found here.

Mascot design

Help us bring some iGEM fun to the evening of October 15! Bring your team mascot to the social event! There will be a fun-run competition (200m). Design your mascot custome and nominate a representative of your team to wear it during the fun-run competition. Speed is not the only quality we are looking for, the custome design is as important.
Examples of mascots:
Example 1 Example 2
Fun-run rule:
A team member puts on the mascot custome. Any four of the relay team members form a Sedan Chair. The mascot must be the "passenger" and remain on the "chair" throughout the race (200m). Other members serve as the cheerleaders and may replace any of the Sedan Chair members at a specific checkpoint (100m). The winning team is the one with all members crossed the finish line first.
Each session has 8 teams, the fastest team from each of the 6 session will go in the final. Medals will be awarded to the Top 3 teams of the final. An award is also created for the best custome design, which will be voted on by all teams.

Documentation

Project: According to the iGEM requirements, each iGEM team's project should be documented on the iGEM 2011 wiki site with enough detail to replicate it independently. Additional presentational information about the team - their story, the rationale for the project, failures, successes, future work, etc. - is highly encouraged. Remember that these wiki pages will be the main source of inspiration for future teams, and having good documentation on them and in the part description in the Registry increases the likelihood of more teams building on your project and your parts. What is considered proper documentation is decided by the judging committee and you can find details about proper documentation at the Judging page.

Parts: iGEM requirements also state that all teams must properly document their parts on the Registry. The judging committee also decides what is considered proper part documentation. See the Judging page for details. Remember, the success of not just iGEM, but all of synthetic biology, depends on the development of well-characterized, reliable, standardized biological parts that have been designed to be simple to use and understand.

DNA Submissions

iGEM teams are expected to submit their parts to the Registry of Standard Biological Parts. Please take a look at the submissions page linked below. In addition to submitting your parts, you must also declare which of your parts are "favorites". Judges will only be looking at favorite parts so make sure to promote them before TBD.
See the DNA submission requirements for more information about the DNA submission process.

Judging Form

Teams will be required to submit a judging form that outlines their accomplishments according to the judging criteria. Judging forms will be available online at the beginning of TBD, and will be due on TBD.

Wiki Freeze

iGEM 2011 team wikis will be frozen on TBD at 11:59 EDT. See the wiki freeze page for more details.

Poster Requirements

There are two poster sessions, session ‘A’ on Saturday and session ‘B’ on Sunday, and your team has been randomly assigned to ONE session. Locations will be assigned at random prior to your arrival at the Regional Jamboree. You will be required to put up your poster by 12:45pm on October 15th. Posters shall be NO LARGER than 90cm (width) x 130cm (height). Each team may only put up ONE poster.
For details on poster judging see the judging page. Keep in mind that the poster must be able to convey your team's project fully. It should be able to be judged without any external information or input from team members.
iGEM Asia will be asking for a copy of your poster in pdf format for our files. You will be required to provide the pdf version of your poster at the beginning of your scheduled presentation session.

Presentation Requirements

Each registered iGEM team is to make a 20-minute presentation, followed by 5 minutes of questions/answers session. A laptop will NOT be provided to your team - please make sure you bring your own laptop from which to display your presentation as well as any necessary accessories to connect the laptop to a projector cable.
iGEM 2011 Asia will also be asking for a copy of your presentation in pdf format for our files. You will be required to provide the pdf version of your presentation at the beginning of your scheduled presentation session.

Sign-up Practice Sessions

Friday October 14th: Presentation Practice

Please email to igem2011asia@ust.hk with your team name and the # of the time slot that you would like to reserve on Friday night (October 14th) to practice your talk. Note that there will NOT be any A/V (audio/visual) support on site. Seven lecture theatres will be unlocked during the practice session and you should use them and leave them as you found them.
There are a limited number of time slots available on a first-come first-serve basis so please only choose one slot. We cannot match the room that you will ultimately give your presentation in with the practice room. This should, however, give you a chance to practice your talk in a new environment. Please keep in mind that there will be teams waiting to use the room after you, so make sure that your practice finishes on time.
Also, on Friday, October 14th, there will also be pre-registration available beginning at 1pm at Academic Concourse. Conference services will be on site to pass out team registration boxes.

Software Tools Track

More details will be provided for the software tools track as the iGEM season progresses.

General Release Form

The iGEM 2011Regional Jamboree - Asia will be a multimedia event: in addition to the team presentation videos that will be uploaded online, we will also be uploading photos and videos from the entire regional event so others can get an idea of what iGEM and the Regional Jamboree is like. In order to comply with the law, every person attending the Jamboree must fill out this general release form. All participants attending the Regional Jamboree must print, fill out, and bring a general release form with you to the Jamboree.
Go to the Release form page for an online and pdf version of the form.

Hotels

iGEM does not provide travel or housing for any iGEM members. Participants are required to make their own travel and lodging arrangements. However, we have arranged for iGEM Block rooms with special pricing at nearby hotels. All iGEM Block rooms are available on a first-come, first-serve basis so it is recommended that you make your reservations early.

Guests, family and friends

Guests, family and friends are welcome to come to the Jamboree. Each must register and pay the Jamboree attendance fee. As space is limited in presentation rooms and at the opening and closing ceremony, preference will be given to iGEM team members. Extra seating will be available on a space available basis. Payment of the Regional Jamboree attendance fee does not guarantee a seat in presentation rooms or at the opening and closing ceremony.

General enquiry

For enquiries, please contact Miss Kit Ng of Division of Life Science, The Hong Kong University of Science and Technology, Clear Water Bay, Hong Kong by email: igem2011asia@ust.hk