Regions/Regional Jamboree Proposal

From 2011.igem.org

Revision as of 17:39, 15 October 2010

iGEM Headquarters is accepting proposals for iGEM 2011 Regional Jamborees.

The

Dates and deadlines:

• Expression of interest: As soon as possible
• Written proposal (by email to hq AT igem.org): December 1, 2010
• Venue site visits: December 2010 and January 2011
• Proposal acceptance: January 31, 2010

• iGEM 2011 Team Registration Deadline: March 31, 2011
• iGEM 2011 Workshops: May-June 2011
• iGEM 2011 Regional Jamboree attendance fees due: August 1, 2011
• First funds transfer to Regional Hosts: September 1, 2011

• iGEM 2011 Regional Jamborees: October 2011

• iGEM 2011 World Jamboree: November 5-6, 2011 or Feb 4-5, 2012 *

Regional Jamboree Needs

Normal registration for iGEM teams ends March 30

Required Information

Proposals are due on December 1, 2010 by email to iGEM Headquarters ( hq at igem dot org)

Proposals must include the following information:

• Region Name (Asia, Americas, Europe)
• Host organization name and address
• Host organization Principal Investigator name, address, telephone number, and email
• Affiliated organization name and affiliated individual names (if any)
• Detailed description of the facilities reserved for the Jamboree. Include a map and a description of the facilities and capacities of each space.
• Describe the plan for poster presentations
• Provide two schedules for the Jamboree: one assuming the nominal number of teams and one assuming the maximum number of teams.
• Describe the event coordinator and summarize their previous experience
• Describe the nature of lodging for Jamboree attendees
• Describe the travel

Requirements

• The selection of the winning proposals will be made by iGEM Headquarters based on the best interests of iGEM and will be considered final.
• The Regional Jamboree must be open to all registered iGEM Teams from the region on a fair and equal basis. Where assignments to rooms or locations must be made, selections must be random.
• The Regional Jamboree must be open to the press and the public on a space available basis at official registration rates (Free to the press)
• The Regional Jamborees must follow all of the regulations for holding a Jamboree.
• Judging at the Jamboree will be under the rules and regulations of iGEM Headquarters and the World Judging Committee and Regional Judging committees.
• IGEM Headquarters will provide the Regional Jamboree Host Organization with Regional Jamboree Registration fees (less processing costs) as described in the FInances section. IGEM Headquarters and MIT will not be responsible for any costs beyond the received Jamboree attendance fees.